Script AI-Powered Document Management v4.0.0

The AI-powered Document Management System is a powerful, all-in-one platform designed to simplify how organizations handle, store, and share documents. It supports a wide range of file types including Microsoft Office documents, PDFs, images, audio, video, and more, with built-in preview capabilities. Seamlessly integrated with Amazon S3 and local storage, it ensures flexibility and scalability in document storage. Users can categorize documents, manage metadata, track versions, archive inactive files, and even request documents securely from external parties. The system also includes detailed audit trails to maintain transparency across all actions such as creation, updates, sharing, downloads, and more.

Built with productivity and compliance in mind, the platform offers OpenAI-powered document generation, deep text-based search, secure sharing via encrypted links, and automated reminders for important deadlines. With role-based access control, email integration, multilingual support, and a fully customizable interface, it adapts to diverse organizational needs. Whether you’re generating content, managing compliance, or collaborating across departments, this system provides the tools and automation needed to streamline your entire document lifecycle—securely and efficiently.

New Feature Added:

• Open AI Integration
• Bulk Document Upload
• Document Status

Compatible with All Major Document Types​

It offers comprehensive support for a wide range of file formats commonly used across industries. This ensures that users can upload, store, preview, and manage documents without needing to convert them externally.

Supported File Types:​

• Microsoft Office Documents: .doc, .docx, .xls, .xlsx, .ppt, .pptx
• PDF Documents: .pdf
• Text Files: .txt, .csv
• Image Files: png, jpg, jpge, gif, bmp, svg, webp, ico, avif,etc.
• Audio & Video Files: aac, m4a, mp3, ogg, oga, wav, webm, ogv, mp4, etc.
• Other Types: You can also configure to upload other type of documents from the UI it self.

Document Classification & Metadata:​

• Document Category: e.g., Invoice, Report, Contract
• Status: Draft, Final, Archived
• Client: Associate documents with specific clients for better organization
• Storage: Choose between Local Disk or Amazon S3

Custom Metadata Support:​

Users can add multiple custom metadata fields to each document, such as:

• Department
• Project Code
• Tags
• Reviewer Name

Metadata is searchable and filterable, helping users quickly locate specific documents.

Each document can include a description, allowing users to provide context, add references, or include important notes.

AI-Powered Document Generation (OpenAI Integration)​

System integrates seamlessly with OpenAI to help you generate high-quality documents instantly using AI. Whether you need to draft a business email, write a blog post, generate social media content, or create professional testimonials — everything can be produced with just a few clicks.

Supported Content Types:​

• Blog Posts and Articles
• Client or Team Emails
• Social Media Posts (LinkedIn, Twitter, etc.)
• Customer Testimonials or Case Summaries
• Grammar Corrections and Content Rewriting
• Any Custom or Structured Content

Customizable AI Settings:​

Before generating content, users can fine-tune the output with the following options:

• Language: Choose from multiple supported languages
• Creativity: Adjust how imaginative or precise the output should be
• Tone of Voice: Select tones like professional, casual, friendly, persuasive, etc.
• Maximum Length: Define how long the generated document should be
• OpenAI Model: Choose from available models (e.g., GPT-4, GPT-3.5)

Live Streaming Output:​

The generation happens in real-time, with a live streaming view showing the content as it’s being generated — providing an engaging and transparent experience.

Post-Generation Actions:​

• Save as PDF: Instantly export any generated document as a downloadable PDF file
• Auto-Save: All generated content is saved in your account for future access
• Review Later: View, copy, or delete previously generated documents anytime from the AI Documents panel

Built-in AI Templates:​

The system offers ready-to-use AI templates tailored for common business scenarios — making it even easier to generate structured content quickly without needing to write prompts manually.

Advanced Content Search with Indexing​

Document Management system includes a powerful Deep Search feature that enables full-text search across a wide range of text-based document types. Unlike basic file name searches, this allows users to find specific keywords and content located inside documents — making document retrieval faster and more accurate.

Supported Document Formats:​

• Word Documents: .doc, .docx
• PDFs: Text-based only
• Text Files: .txt
• Excel Spreadsheets: .xls, .xlsx

Key Features:​

• Full-Text Indexing: All supported documents are indexed upon upload to allow rapid, deep content searching.
• Content-Based Search: Search goes beyond file names and metadata to scan the actual content of documents.
• Instant Results: Retrieve matching documents in real time with keyword highlighting and context visibility.

Flexible Cloud Storage Integration​

It supports seamless integration with Amazon S3, one of the most trusted and scalable cloud storage solutions. This integration allows users to securely store documents in the cloud while ensuring fast and reliable access from anywhere.

Key Features:​

• Amazon S3 Integration: Upload and manage your documents directly to S3 buckets for high availability and durability.
• Secure Storage: Benefit from Amazon’s built-in security, redundancy, and encryption for your document data.
• Scalable Infrastructure: Effortlessly handle growing storage demands with Amazon’s flexible architecture.
• Dual Storage Support: Store documents in both local storage and Amazon S3 simultaneously, offering added reliability and backup options.
• User Choice: Select the desired storage option (Local or S3) per document upload or category as per your business needs.

Secure Document Sharing​

Document Management System includes a robust Secure Document Sharing feature that enables controlled access to documents based on users or roles. This ensures that sensitive files are only visible to the right people, for the right duration, with the right permissions.

Key Features:​

• Targeted Sharing: Share documents with specific user(s) or entire role group(s) (e.g., Admins, Managers, Clients).
• Time-Bound Access: Set a custom start date and end date for the sharing period to automatically control availability.
• Download Permission Control: Choose whether recipients can download the document or only view it securely online.
• Access Management: Modify or revoke sharing access anytime, even before the end date, with full audit logging.